Clarification Text

KVKK

Beykoz University

Clarification Text on the Protection of Personal Data in Accordance with the Law on the Protection of Personal Data No. 6698 (KVKK)

Purpose

 This clarification text is drawn up in accordance with Article 10 of the Law on the Protection of Personal Data No. 6698 (“Law”) and has been prepared to inform you about the method and legal reasons, as well as the legal rights of the data owner, regarding the personal data processed, the purpose of processing the data, the parties the data is transferred to and the purposes for it, the method of collecting personal data and the legal reasons.

 

DATA CONTROLLER

Your personal data is processed and transferred by Beykoz University in the capacity of data controller, in accordance with the Law on the Protection of Personal Data No. 6698 (“Law”) and for as long as necessary in line with the principles set forth in the legislation for the reasons explained below and legal grounds. You can access Beykoz Personal Data Processing Policy at “beykoz.edu.tr”. In addition, our university has been registered with VERBIS, and you can examine these public data on VERBIS.

PURPOSE AND LEGAL REASON OF PROCESSING YOUR PERSONAL DATA

Your personal data obtained by OUR UNIVERSITY is processed within the scope of the purposes and legal reasons explained below.

Our purposes for processing student information

  • Execution of student placement processes, Creation of student personnel file and keeping it up-to-date, Execution of student registration, application, request, complaint processes, Execution of Information Processing processes, Informing, guiding the student/academician education processes and ensuring the continuation of the education process, Student discipline execution of transactions
  • Creating an education certificate, maintaining student clubs/sports activities
  • Student satisfaction follow-up, Student education activities and attendance, Planning and execution of research and development processes, Academic event organization planning and execution, Scientific Research and Publication Ethics Committee evaluation, Carrying out educational activities, Ensuring Physical Space Safety, Providing library services, Student dismissal, diploma and graduation procedures, Execution of student internship processes, Continuation of distance education/teaching activities, Ensuring internal and external information-document flow, archiving documents, Health status follow-up, Taking communicable disease precautions, Academic publication award evaluation and award process

Our legal reasons for processing student data

Provided that it is clearly stipulated in the laws, Provided that it is directly related to the establishment or performance of a contract, it is necessary to process the personal data of the parties to the contract, It is necessary for the data controller to fulfill its legal obligation, Data processing is mandatory for the establishment, exercise or protection of a right, Data processing is mandatory for the legitimate interests of the data controller, provided that it does not harm the rights and freedoms, Explicit consent

Our academic/administrative personnel data processing purposes

  • Execution of academic/administrative personnel procurement processes, Human resources processes in academic personnel recruitment, Fulfillment of obligations arising from employment contracts and/or legislation
  • Creating personal files of Academic / Administrative Employees, providing fringe benefits and benefits
  • Planning and Execution of Academic / Administrative Employee Resignation Processes, Press Bulletin creation, Health Monitoring, Management of Beykoz University Publications processes
  • Fulfillment of obligations arising from legislation, execution of IT processes
  • Organization and management of Scientific Meetings, Planning and execution of research and development processes, Planning and execution of academic event organizations, Evaluation of scientific research and publication ethics committee, Ensuring Physical Space Safety
  • Planning of performance evaluation processes, Planning of educational activities, Execution of educational activities, Planning and monitoring of permission processes, Providing library services, Continuing distance education/teaching activities, Execution of Communication Activities, Taking communicable disease precautions, Promoting the university, Evaluation of academic publication award and award Ensuring internal and external information-document flow, archiving documents

Our legal grounds for processing academic/administrative personnel data

  • It is clearly stipulated in the laws,
  • It is necessary to process the personal data of the parties to the contract, provided that it is directly related to the establishment or performance of a contract,
  • It is mandatory for the data controller to fulfill its legal obligation, Data processing is mandatory for the establishment, exercise or protection of a right,
  • It is necessary to process data for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject,
  • Explicit consent

Our purposes for processing data of third parties

  • Organization and management of scientific meetings,
  • Creation of training certificate,
  • Execution and execution of goods / services procurement processes and financial and accounting works,
  • Ensuring Physical Space Security,
  • Career follow-up of the student after graduation,
  • Execution of student internship processes,
  • Execution of Communication Activities,
  • Providing library services,
  • Employee/employee candidate reference check, promotion of the University,
  • Taking measures against contagious diseases

Our legal grounds for processing data of third parties

  • It is clearly stipulated in the laws,
  • It is necessary to process the personal data of the parties to the contract, provided that it is directly related to the establishment or performance of a contract,
  • It is mandatory for the data controller to fulfill its legal obligation,
  • Data processing is mandatory for the establishment, exercise or protection of a right,
  • It is necessary to process data for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject,
  • Explicit consent

Our purposes for processing Prospective Student data

  • Ensuring Physical Space Security,
  • Promotion of the university,
  • Providing library services,
  • Execution of Communication Activities,
  • Taking measures against contagious diseases

Our legal grounds for processing Prospective Student data

  • It is mandatory for the data controller to fulfill its legal obligation,
  • It is necessary to process data for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject,
  • Explicit consent

Our purposes for processing visitor data

  • Creation and follow-up of visitor records,
  • Ensuring Physical Space Security,
  • Taking communicable disease precautions

Our legal grounds for processing visitor data

  • It is necessary to process data for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject.

Our purposes for processing Parent/Guardian/Agent data

  • Management of students' registration, education and graduation processes and communication activities, promotion of the University

Our legal grounds for processing Parent / Guardian / Representative data

  • It is clearly stipulated in the laws,
  • It is necessary to process the personal data of the parties to the contract, provided that it is directly related to the establishment or performance of a contract.
  • It is mandatory for the data controller to fulfill its legal obligation,
  • Data processing is mandatory for the establishment, exercise or protection of a right,
  • It is necessary to process data for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject.

Our purposes for processing Employee Candidate data

  • Carrying out the application processes of employee candidates,
  • Execution of employee candidate selection and placement processes

Our legal grounds for processing Employee Candidate data

  • It is clearly stipulated in the laws,
  • Data processing is mandatory for the establishment, exercise or protection of a right,
  • It is necessary to process data for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject.

Our purposes for processing Graduate Student data

  • Career follow-up of the student after graduation, Continuation of communication activities with alumni
  • Career planning and support of the student after graduation, Alumni satisfaction follow-up
  • Execution of Communication Activities

Our legal grounds for processing Graduate Student data

  • It is clearly stipulated in the laws, It is mandatory for the data controller to fulfill its legal obligations,
  • Data processing is mandatory for the establishment, exercise or protection of a right,
  • It is necessary to process data for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject.

THE PARTIES TO WHICH YOUR PERSONAL DATA IS TRANSFERRED AND THE PURPOSE OF TRANSFER

OUR UNIVERSITY carefully complies with the conditions set forth in the KVKK regarding the sharing of personal data with third parties, without prejudice to the provisions of other laws. In this framework, your personal data is not transferred by OUR UNIVERSITY to third parties without the explicit consent of the data owner, only to the extent permitted by law. However, in the presence of one of the following conditions regulated by the KVKK, personal data may be transferred by OUR UNIVERSITY without obtaining the explicit consent of the data owner:

In cases where your personal data is clearly stated in the law (Article 8/2 (a) “second paragraph of article 5”, Art. 8/2 (b) “provided that adequate precautions are taken, in case one of the conditions specified in the third paragraph of article 6 is met), the data subject It can be transferred without seeking its explicit consent.” It can be transferred to public institutions and organizations, including but not limited to the public institutions specified in the law, to our suppliers and business partners within the scope of the purposes and limitations stipulated in the law.

Although your personal data is not transferred abroad without your explicit consent, our university and you use e-mail, Office 365 and Yandex and similar overseas e-mail service infrastructures, cloud-based remote access platforms such as Zoom, Teams, Skype, most of which have data centers abroad. For this reason, this sent data is considered as a data transfer abroad within the scope of Personal Data Legislation, since it is kept in data centers located in various parts of the world. However, it is not possible to abandon this form of communication because the use of e-mail addresses and cloud-based remote access platforms has become almost mandatory in many areas and it is required to be used in various legislations.

METHOD OF COLLECTING YOUR PERSONAL DATA AND LEGAL REASON

Personal data, notifications and documents sent by our UNIVERSITY, especially from https://www.beykoz.edu.tr/, electronic systems of public institutions and organizations, internet transactions, social media and other public channels, student interviews, digital applications to websites are collected through verbal, written, video, audio recording or electronic channels, with methods such as written/digital applications, call center service.

Personal data collected for these purposes, provided that it is necessary for our UNIVERSITY to fulfill its legal obligation as a data controller and/or it is expressly stipulated in the laws and/or it is directly related to the conclusion or performance of a contract, and/or It can be collected on the basis of a legal reason for express consent, in case it is necessary for the data controller to fulfill its legal obligation and/or data processing is mandatory for the legitimate interests of the data controller and there is explicit consent.

YOUR RIGHTS AS PERSONAL DATA SUBJECT STATED IN ARTICLE 11 OF THE LAW

  • The rights of natural persons whose personal data are processed pursuant to Article 11 of the KVK Law are as follows;
  • Learning whether personal data is processed or not,
  • To learn the purpose of processing personal data and whether they are used in accordance with the purpose,
  • To learn whether personal data is transferred in the country or abroad, and if so, to know the third parties to which it is transferred,
  • Requesting correction of personal data in case of incomplete or incorrect processing and requesting notification of the transaction made within this scope to the third parties to whom the personal data has been transferred,
  • Requesting the deletion or destruction of personal data in the event that the reasons requiring processing are eliminated, although it has been processed in accordance with the provisions of the KVKK Law and other relevant laws, and requesting the notification of the transaction made within this scope to the third parties to whom the personal data has been transferred,
  • Objecting to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems,
  • Requesting the compensation of the damage in case of loss due to unlawful processing of personal data

A wet-signed copy of your request, which includes the necessary information to identify your applications for your rights listed above and your explanations about your right to exercise the rights specified in Article 11 of the KVKK Law, is sent to "Beykoz University, Kavacık Mah. Orhan Veli Kanik Cad. No: 114 P.K. You can personally send it to 34810 Beykoz / Istanbul with documents identifying your identity, send it via a notary public or other methods specified in the KVK Law, or send the relevant form to [email protected] with secure electronic signature.

Depending on the nature of the request, the request will be concluded free of charge as soon as possible and within thirty (30) days at the latest. However, if the transaction requires an additional cost, we will charge the tariff determined by the Personal Data Protection Board. If your request is justified, this fee will be refunded to you.

Applications should be made in Turkish. Name, surname and signature, if the application is written, in order for your request to be evaluated and returned to you in the applications, for the citizens of the Republic of Turkey, T.C. identification number, nationality for foreigners, passport number/identity number, place of residence or workplace address for notification, e-mail address, telephone or fax number for notification, if any, and the subject of the request.

In the application containing the explanations regarding the right that the person concerned has and will make in order to use the above-mentioned rights; The subject requested must be clear and understandable, the subject requested must be related to his person, or if he is acting on behalf of someone else, he must be specifically authorized in this regard and certify his authority, the application must include identity and address information, and documents proving his identity must be attached to the application.

We report as "Data Controller" within the scope of KVK Law.

Yours respectfully.

Beykoz University Contact Addresses

Adrews: Kavacık Mah. Orhan Veli Kanık Cad. No:114 P.K. 34810 Beykoz / İstanbul

Tel: (0216) 912 22 52

Fax:(0216) 413 9520

E-Mail:[email protected]

Kep:[email protected]

 

This content was updated on 17/02/2022.

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